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CAREERS

Put your career on the fast track.

Flat World Global Solutions is a third-party logistics provider looking for forward thinkers to join our team.

JOB POSITION

Executive Assistant

O'Fallon, MO

OVERVIEW

Built on a foundation of delivering excellence to clients, teammates and in the community, Flat World Global Solutions helps turn companies’ supply chains into a strategic advantage.

Every day, we provide our customers in the transportation industry with the tools they need to compare rates, keep track of goods throughout the entire lifecycle of a shipment, increase efficiency and maintain a competitive advantage in the market. At Flat World Global Solutions, you will have the opportunity to work for a growing company that has created a fun and successful work culture with an environment that builds careers and a better way of life!

The Executive Assistant will primarily support our two Managing Partners and the CEO, as the manage the day-to-day operations of Flat World Global Solutions. Depending on the workload, this position may be assigned to support other projects and members of the leadership team when needed.

 Office Admnistrator

 

Duties & Responsibilities:

  • Assist the two managing partners and CEO with daily administrative duties and completing a broad variety of administrative task that include: managing an active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings
  • Work closely and effectively with the managing partners and CEO to keep each of them well informed of upcoming commitments and responsibilities, following up appropriately
  • Provide a bridge for smooth communication between managing partners, CEO, and the team
  • Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters and emails, personal correspondence, and other tasks that facilitate the managing partners and CEO’s ability to effectively lead the company
  • Assist and support the managing partners and CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary
  • Perform other duties as assigned

Skills / Experience Requirements:

  • Bachelor’s degree
  • Three or more years of progressive responsibility in an executive assistant/office management role
  • Excellent communication skill, including a pleasant & professional demeanor with proven writing, editing and grammatical abilities
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Proficiency in Windows, including MS Word, Excel and Power Point
  • Ability to conduct research and present data in a succinct and well written manner
  • Strong interpersonal skills and the ability to build relationships with executive team, staff, clients, and vendors
  • Ability to work independently and with professional discretion

What’s in it for you?

  • A competitive salary with a guaranteed 40 hours/week
  • Excellent health benefits package including FREE dental coverage for employee (additional cost to add dependents)
  • Profit sharing program
  • Work – Life balance with above average PTO plan
  • Company-wide employee appreciation activities
  • You’ll join an organization acknowledged as Top Place to Work in 2018 & 2019, 2020 and 2021
  • Intentional Positive Uplifting Culture of Success
  • Company matched 401K (fully vested after 1 year of employment)

 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

 

To learn more about Flat World Global Solutions and why we have been nominated in the Saint Louis Top Workplaces in 2018, 2019, 2020 and 2021, check us out at https://flatworldgs.com/flat-world-named-a-st-louis-top-workplace-for-fourth-consecutive-year/

 

We are proud to be an Equal Opportunity employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran status, or any other protected status.

For consideration, please forward your resume, cover letter and salary requirements to us at Flat World Human Resources.